The American University of Afghanistan uses external suppliers to fill requirements in a number of areas, from construction projects to routine supplies such as stationary and fuel. This is known as procurement.

Procurement Announcements and Requests for Quotations and Proposals for purchases in excess of 125,000 AFS will ordinarily be announced on this web site as well as be directly solicited from known suppliers and contractors offering the products or services being solicited. Solicitations for proposals and quotations may also be announced in local newspapers.

Business Practices

The University follows sound business practices in procurement solicitation and decisions. Procurements are conducted in accordance with the following simple guidelines:

• Engage in ethical and responsible procurement practices;
• Make procurement decisions based on acquiring the best value available for the University;
• Provide free and open competition to the maximum extent possible; and,
• Comply with AUAF procurement regulations and procedures and with any applicable laws.

 

Procedures

Individuals and businesses that respond to procurement solicitations can expect the following procedures from the University:

• All procurements are properly authorized prior to purchase;
• All purchases are made in Afghanis when possible;
• Requisition Orders are issued for the purchase of most goods, including those purchased with petty cash. Purchase Orders are prepared by the Purchasing Agent and approved by the Procurement Director or as delegated;
• Purchase Orders, Contracts, and Leases are signed by the Vice President of Administration or the Procurement Director;
• Procurements are made based on the offer which is most responsive to the solicitation and is most advantageous to the American University when price, quality and other factors are considered. The focus is on obtaining best overall value;
• Positive efforts are made to utilize small businesses, Afghan owned businesses, and donor requirements if applicable, whenever possible;
• All procurement is undertaken in accordance with the University’s policies and following sound business practices.

 

Solicitations

Solicitations encompass Requests for Quotations, Proposals, or routine services. Any solicitation made by the University will identify:

• Type of products or services required;
• Specific information that outlines the parameters of the purchase to be made;
• Contact information of the University;
• Expiration date for receipt of offers; and,
• Other pertinent details for offers.

Click here for current solicitations